AGM Minutes 23 May 2023
/TREFLYS COMMUNITY COUNCIL
MINUTES OF AGM HELD ON 23 MAY 2023
The annual general meeting of Treflys Community Council was held on Tuesday 23 May 2023 at Beulah Reading Room.
Councillors present; Messrs. Hugh James, Tom Evans, Ian Powell, Estyn James, Chris Fairhurst and Roland Wear, and Mrs Freda James. Also, CC Peter James and CC Bryan Davies.
Apology Mr Allan Taylor
1 APPOINTMENT OF OFFICERS FOR ENSUING YEAR
CHAIRMAN; Mr Hugh James (re-appointed)
VICE-CHAIRMAN; Mr Tom Evans (re-appointed)
The proposal being moved by Mr Chris Fairhurst seconded by Mr Ian Powell
2 MINUTES OF AGM HELD ON 17 MAY 2022
Minutes of AGM held on 17 May 2022 which had previously been displayed on the website and notice board and circulated to members were confirmed as an accurate record by Mr Tom Evans seconded by Mr Roland Wear and signed by the Chairman.
3 There were no matters arising
4 STATEMENT OF ACCOUNTS AND GOVERNANCE STATEMENT FOR YEAR ENDING 31 MARCH 2022
The statement of accounts, annual governance statement and balance sheet for year ending 31 March 2023, which had been internally audited by Mrs Diana Samuel and circulated to members, received approval by Mr Roland Wear seconded by Mr Ian Powell and signed by the Chairman.
5 STANDING ORDERS, FINANCIAL ORDERS AND CODE OF CONDUCT
Viewed and approved as applicable for the current year by Mr Chris Fairhurst seconded by Ian Powell
6 REGISTER OF MEMBERS INTERESTS
Members present completed their register of members’ interests which are required to declare under ‘Councillors’ Code of Conduct. Signed appropriately and countersigned by the Proper Officer.
7 COUNCILLORS ALLOWANCE FOR YEAR 2022/23
Members agreed to opt out of the annual allowance. Notice will be forwarded to the Independent Remuneration Panel for Wales. Copy will be displayed on the website and notice boards.
8 CLERK’S STIPEND AND TRAVEL ALLOWANCE FOR 2023/24
Remain the same as previous year. Stipend £1,200.00. Fixed travel allowance £200.00 plus reimbursement of other expenses incurred.
No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 8.05pm.
Signed. ……………………………………..
Date. ……………………………………….