Minutes 22nd January 2025

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MINUTES OF MEETING HELD ON 22 JANUARY 2025

A meeting of Treflys Community Council was held on Wednesday, 22 January 2025, at Beulah Reading Room.

Members Present:

  • Messrs Hugh James, Chris Fairhurst, and Allan Taylor

  • Mrs Freda James and Mrs Amanda Thomas

  • Also present: CC. Peter James and CC. Bryan Davies

Apologies:

  • Messrs Ian Powell, Estyn James, and Roland Wear

Mr Hugh James (Chairman) presided.

1. DECLARATIONS OF PERSONAL INTEREST

There were no declarations of personal interest recorded.

2. MINUTES OF PREVIOUS MEETING

Minutes of the previous meeting held on 19 September 2024, which had been displayed on the website and circulated to members, were confirmed as an accurate record by Mrs Freda James, seconded by Mr Chris Fairhurst, and signed by the Chairman.

3. MATTERS ARISING

a) Sewage System

CC. Peter James stated that work at the pumping station has been upgraded. Ms Jenny Grub and NRW are in the process of clarifying ownership of the bridge and the area underneath. There is still an amount of growth assembling in the river, preventing proper flow.

b) Drop Kerbs at Garth Mill

The drop kerbs for disabled access at Garth Mill have been completed.

c) Sustainable Powys

A meeting for Community Councils to discuss this issue has been arranged by Llanwrtyd Wells Town Council on Wednesday, 12 February 2025, at Tirabad Hall. Three members agreed to attend.

4. FINANCE (20 September 2024 – 22 January 2025)

Receipts (Current Account)

  • Precept – £1,333.00

  • VAT Refund – £30.00

Expenditure

  • Beulah & District Show (Donation) – £30.00

  • Garth Village Hall (Donation towards firework display) – £75.00

  • PJE Accountants (Preparing Clerk’s Payroll 2023/24) – £120.00

  • Audit Wales (External Audit 2022/23) – £405.00

  • Audit Wales (External Audit 2023/24) – £200.00

Balance in Bank

  • Current Account: £4,840.83

  • Reserve Account: £7,981.68

This report was received by Mr Allan Taylor, seconded by Mr Chris Fairhurst.

5. SET BUDGET AND PRECEPT FOR 2025/26

It was agreed to apply for a precept of £5,000.00.

  • Proposal moved by: Mr Chris Fairhurst

  • Seconded by: Mrs Amanda Thomas

6. REQUESTS FOR FINANCIAL ASSISTANCE

  • a) Wales Air Ambulance – Agreed to forward a donation of £100.00

  • b) Builth Wells Community Support – Agreed to forward a donation of £200.00
    (This will be forwarded in the next financial year.)

Proposals moved by: Mrs Amanda Thomas, seconded by Mrs Freda James.

7. PLANNING

Approved as published on Powys County Council Website

  • Application Ref: 24/1161/FUL – Erection of an agricultural building to cover muck store at Panteg, Llanwrtyd Wells, LD5 4UH, for OM & SS Price

  • Application Ref: 24/1284/HH – Erection of a single-storey extension and other associated works at Tycoch, Beulah, LD5 4UG, for S & V Hutchinson

Current Application

  • Application Ref: 24/1860/FUL

    • Grid Ref: E: 29057 N: 249752

    • Proposal: Erection of an agricultural livestock building

    • Location: Llwyncadwgan, Llangammarch Wells

    • Applicant: T Davies & Co

8. APPOINT INTERNAL AUDITOR FOR 2024/25

Mrs Diana Samuel was re-appointed as the Internal Auditor for 2024/25.

9. CONCLUSION OF AUDIT

The notice of conclusion of audit for the year ending 31 March 2024 has received approval from the Auditor General for Wales.

  • The notice has been displayed on notice boards in Beulah and Garth and on the website.

10. PAYMENT OF CLERK’S STIPEND

If no meeting is held prior to 31 March 2025, members delegated authority to the Chairman to authorize cheque signatories for the Clerk’s stipend payment.

11. DATE OF AGM AND NEXT MEETING

The Annual General Meeting (AGM) and next meeting will be held on:
📅 Tuesday, 20 May 2025
📍 Beulah Reading Room
⏰ 7.30 pm

12. ANY OTHER BUSINESS

HIGHWAYS ISSUES

Abergwesyn Road

  • Reference was made to the condition of the road following Storm Daragh, which is causing business problems and affecting emergency services.

  • CC. Peter James will contact the Highway Officer regarding this issue.

Speed Limit in Village

  • CC. Peter James stated that James Evans MS has forwarded the matter to Ken Skates MS (Cabinet Transport Secretary).

  • Awaiting a date for a site meeting.

Culvert Near Billy Wern

  • The culvert needs cleaning following recent heavy rainfall.

  • CC. Bryan Davies will report this to the Highways Officer.