AGM Minutes - May 2022

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The annual general meeting of Treflys community council took place on Tuesday 17th May 2022 at Beulah Reading Room.

Councillors present: MESSRS. Hugh James, Tom Evans, Estyn. James and Sam Pavell and Mrs Freda James (re-elected) and new member MR Allan Taylor Also Col. I Van Roes and c.c. Peter James.

APPOINTMENT OF officers FOR ENSUING YEAR

CHAIRMAN - Mr Hugh James (re-appointed). The proposal being moved by Mr. Tom Evans seconded by mes Freda James.

VICE-CHAIRMAN - Mr Tom Evans (re-appointed). The proposal being moved by Mrs Freda James, seconded by Mr. Allan Taylor.

The meeting continued with Mr Hugh James presiding.

Declaration of acceptance

Declaration of Acceptance of office were completed and signed by the proper offices.

Co-option

A notice that the community council intends to co-op two members to fill the vacancies that exist in the Garth ward is displayed on the notice board in Garth. Deadline to receive expressions of interest 03 June 2002 -

NOTICE OF THANKS

Col. T. I Van Rees made reference to the community councillors for their invaluable support and assistance received during the 41 years in which he had served the area as county councillor.

MR Hugh James expressed thanks on behalf of the community council which was seconded by Mr Tom Evans.

MINUTES OF AGM HELD ON 24 JUNE 2021

Minutes of AGM held on 24 June 2021 which had previously been displayed on the website and notice board and circulated to members were confirmed as an accurate record by MR Tom Evans, seconded by MR Estyn James and signed by the Chairman.

There were no matters

STATEMENT OF AccoUNTS AND GOVERNANCE STATEMENT FOR YEAR ENDING 31st March 2022

The statement of accounts, annual governance statement and balance sheet for year ending 31st March 2022, which had been internally audited by MRS Diana Samuel received approval by MRS Freda James seconded by MR Tom Evans and were Signed by the Chairman.

REGISTER OF MEMBERS INTERESTS

Members present completed their register of members interests which are required to declare under "Councillors" Code of Conduct. Signed appropriately and counter signed by the proper officer.

COUNCILLORS ALLOWANCE FOR YEAR 2021/22

Members agreed to opt out of the £150.00 allowance.
Notice will be forwarded to the Independent remuneration panel for Wales. Copy will be displayed on the website and notice boards.

REVIEW CLERK'S STIPEND FOR 2022/23

Stipend £1,200.00, Fixed travel allowance £200.00 plus reimbursement of other expenses incurred.
The proposal being moved by MRS Freda James, seconded by MR Tom Evans and accepted by the Clerk.

No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 8.15pm.

Meeting Minutes - May 2022

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A meeting of Treflys community bounced was held at Beulah Reading Room on Tuesday 17 may 2022.

Councillors present: MESSRS Tom Evans, Hugh James, Ian Powell Estyn James and Allan Taylor and MRS Freda James. Also c.c. Peter James and Col. I Van-Rees. MR Hugh James (chairman) presided.

DECLARATIONS OF PERSONAL INTEREST

There were declarations of personal interest recorded

MINUTES OF PREVIOUS MEETING HELD ON 03 MARCH 2022

These had been previously circulated to members and displayed on the website and notice boards, confirmed as an accurate record by MR Ian Pavell seconded by MR. Tom Evans and. signed by the Chairman.

MATTERS ARISING

a) GLASTIR WOODLAND CREATION - No further response received from Bronwin & Abbey.

b) CONDITION OF PUMP - MR Hugh James to contact MRS Val Laveridge include agenda for next meeting.

c) PLATINUM JUBILEE - The YFC carried out a tree planting ceremony in the play area attended by c.c Peter James and members of the community council.

d) BROADBAND - MR Hugh James stated a Zoom meeting took place on 27th April with a positive result. Next Zoom meeting arranged for 25th May 2022.

PLANNING RECEIVED APPROVAL AS POSTED ON POWYS COUNTY COUNCIL'S WEBSITE
Application Ref 22/0316 / FUL. Erection of a general purpose building for fodder storage at Caran, Beulah.

PLANNING CURRENT

Application Ref. 22/63901HH. Grid Ref E: 295563 N: 249668
Proposed internal alterations and real extension at Cae Bedw Garth, LDH HAT for MRITH 9.

FINANCE 04 MARCH - 17 MAY 2022

CURRENT ACCOUNT:
RECEIPTS
Precept: 1333.34

EXPENDITURE:
Llanwrtyd Town Council (contribution to Library): 50.00
HMRC: 80.00
Clack's Stipend (01 January - 31 March 2022): 320.00
Beulah Platinum Jubilee Celebration: 250.00
Garth Platinum Jubilee Celebration : 250.00

BALANCE IN BANK
Current Account: 8421.74
Business Reserve Account: 1884.80

Budget monitory approved

This report was received by MR Estyn James seconded by MR Jan Pavell.

ONE VOICE WALES

Agreed to renew membership for 2022/23. Renewal fee £85.00.
Approved by MRS Freda James seconded by MR Allan Taylor.

REQUESTS FOR FINANCIAL ASSISTANCE

a) Wales au ambulance
b) Kids Cancer Charity
c) Beulah and District Show
On the proposition of MR Tom Evans seconded by MR Estyn James agreed to forward £30.00 to each of these organisations.

DATE BE NEXT MEETING

Wednesday 13th July 2022 7.30pm. Beulah Reading Room.

C.C. Peter James stated he had received concern from MRS Dorothy Billam, Melin-y-cum regarding destruction caused by pheasants

No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 9.10pm.