Minutes of AGM Held On 29 May 2024

The annual general meeting of Treflys Community Council was held on Wednesday 29 May 2024 at Beulah Reading Room.

Councillors present; Messrs. Hugh James, Estyn James, Chris Fairhurst and Allan Taylor and Mrs Freda James. Also, CC Peter James.

Apologies: Messrs. Ian Powell and Roland Wear and CC Bryan Davies.

1 APPOINTMENT OF OFFICERS FOR ENSUING YEAR CHAIRMAN; Mr Hugh James (re-appointed) VICE-CHAIRMAN; Mr Roland Wear (appointed in his absence)
The proposal being moved by Mr Chris Fairhurst seconded by Mr Estyn James

2 MINUTES OF AGM HELD ON 23 MAY 2023
Minutes of AGM held on 23 May 2023 which had previously been displayed on the website and notice board and circulated to members were confirmed as an accurate record by Mr Chris Fairhurst seconded by Mrs Freda James and signed by the Chairman.

3 There were no matters arising

4 STATEMENT OF ACCOUNTS AND GOVERNANCE STATEMENT FOR YEAR ENDING 31 MARCH 2024
The statement of accounts, annual governance statement and balance sheet for year ending 31
March 2024, which had been internally audited by Mrs Diana Samuel and circulated to members, received approval by Mr Estyn James seconded by Mr Chris Fairhurst and signed by the Chairman.

5 STANDING ORDERS, FINANCIAL ORDERS AND CODE OF CONDUCT
Viewed and approved as applicable for the current year by Mr Chris Fairhurst seconded by Mr Allan Taylor

6 REGISTER OF MEMBERS INTERESTS
Members present viewed (amended if required) and completed their register of members’ interests which are required to declare under ‘Councillors Code of Conduct.’ Signed appropriately and countersigned by the Proper Officer. (Absent members will be contacted by the Clerk)

7 COUNCILLORS ALLOWANCE FOR YEAR 2023/24
Members present agreed to “Opt Out” of the annual allowance. (Absent members will be contacted by the Clerk). Notice will be forwarded to the Independent Remuneration Panel for Wales. Copy will be displayed on the website and notice boards.

8 RISK ASSESSMENT 2024/25
Approved as applicable for ensuing year and signed by the Chairman. The proposal moved by Mr Allan Taylor seconded by Mr Estyn James.

9 CLERK’S STIPEND AND TRAVEL ALLOWANCE FOR 2023/24
Stipend increased to £1,300.00. Fixed travel allowance £200.00 plus reimbursement of other expenses incurred.

No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 8.05pm.