Minutes 03 January 2024

A meeting of Treflys Community Council was held on Wednesday 03 January 2024 at Beulah Reading Room.

Members present; Messrs Hugh James, Ian Powell, Estyn James and Mrs Freda James. Also CC. Peter James and CC. Bryan Davies.

Apology. Mr Allan Taylor.

No apologies. Messrs. Chris Fairhurst and Roland Wear.

Mr Hugh James presided.

At the commencement of the meeting the Chairman made reference to the passing of Mr Tom Evans and a minute of silence was observed.

1 DECLARATIONS OF PERSONAL INTEREST

There were no declarations of personal interest recorded.

2 MINUTES OF PREVIOUS MEETING

Minutes of precious meeting held on 05 September 2023 which had been displayed on the notice boards and website and circulated to members were confirmed as an accurate record by Mr Ian Powell seconded by Mr Estyn James and signed by the Chairman.

3 MATTERS ARISING

a) Abandoned derelict catering facility at lay-by on the A483 has been removed.

A further facility is now sited in the lay-by. CC. Bryan Davies stated as an Environmental Health inspection has been carried out and the owner has permission to trade. Road signs will require upgrading.

b) Sewage system

CC. Peter James stated no update received from Jenny Grubb (River Quality Liaison Officer)

c) Defibrillator

Mr Ian Powell stated re-siting is in process.

4 FINANCE 06 September- 31 December 2023

Current Account

Receipts

Precept 1666.00

Clwb Dyffryn Irfon (Refund) 500.00

Expenditure

Beulah and District Show (Donation) 30.00

Balance in bank

Current Account 11,401.17

Reserve Account 1909.47

This report was received by Mr Estyn James seconded by Mr Ian Powell.

5 SET BUDGET and PRECEPT FOR 2024/25

Agreed to apply for a precept of £4000.00. The proposal being moved by Mr Ian Powell seconded by Mr Estyn James.

6 REQUEST FOR FINANCIAL ASSISTANCE

Wales Air Ambulance; Agreed to forward a donation of £50.00

7 BANK SIGNATORIES

It was resolved that the Authorised Signatories in the current mandate for the accounts detailed in section 1.3 be changed in accordance with section Authorised Signatories and the current mandate will continue as amended.

Signatories; H M James; I R Powell: E R James and M Price.

8 APPOINT INTERNAL AUDITOR 2023/24

Mrs Diana Samuel re-appointed.

9 BUTE ENERGY GROUP

CC Bryan Davies stated he is in the process of confirming a date for a public meeting with a representative of Bute within the wards which are represented by CC Peter James and himself.

10 CASUAL VACANCY

Notice for co-option to be displayed on the notice board.

11 PAYMENT CLERK’S STIPEND

If no meeting held prior to 31 March 2024 members delegated authority to the chair to authorise

cheque signatories.

12 DATE OF NEXT MEETING

To be confirmed

13 ANY OTHER BUSINESS

a) Agreed to forward a message of condolence to the family of Mr Paul Davies Davies,(Retired Pharmacist).

b) Mr Estyn James referred to the early afternoon closure of the toilets sited on the Groe Car Park, Builth Wells. Agreed to forward a letter of concern to Builth Wells Town Council.

c) Mrs Freda James stated as following the torrential rain fall the culvert on road C0023 is blocked.

This is a regular occurrence following rainfall. CC. Peter James report to Highways Department.

No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 9.10pm.