Agenda - 10 May 2023

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TREFLYS COMMUNITY COUNCIL

Chairman: Hugh James
Tel: 01591 620289

Clerk: Megan Price
Brongarth
Llanafanfawr
Builth Wells
LD2 3PH
Tel: 01591 620640/07980 154686

10 May 2023

A meeting of Treflys Community Council will be held in Beulah Reading Room on Tuesday 23 May 2023 following AGM.

Megan Price
(Clerk)

AGENDA

  1. Receive apologies

  2. Receive declarations of interest

  3. Approve minutes of previous meeting held on 07 March 2023

  4. Matters arising

    • Broadband update

    • Defibrillator

  5. Finance: 08 March – 10 May 2023
    Receipts
    Precept: 1666.68

    Expenditure
    HMRC (PAYE 2022/23) 280.00
    Clerk’s Stipend & Expenses 1315.20
    Audit Wales (External Audit Fee 2020/21) 330.00
    Amanda Thomas (Donation towards Beulah Coronation) 400.00
    Garth Village Hall (Donation towards Garth Coronation) 400.00
    One Voice Wales (Membership) 95.00
    Francis Gray (Preparing Payroll 2 years) 180.00

    Balance in bank
    Current Account 7885.43
    Reserve Account 1893.08

  6. Budget monitoring

  7. Plannings
    Approved prior to meeting

    • Application Ref: 23/0366/FUL. Siting of 2 cabins for holiday accommodation, installation of sewage treatment plant and associated works at Caerau, Beulah, for R & J Thomas

    • Application Ref; 23/0537/HH. Single storey extension to side and rear with balcony on part of flat roof at Cefngast, Llanwrtyd Wells for Mr & Mrs D Evans

      Planning Decisions as published on Powys County Council Website
      Approved
      Application Ref; 21/1593/FUL. 3 single bed and 1 two bed holiday retreats, associated parking spaces and landscaping and package treatment plant at Trallwm Forest Cottages, Abergwesyn.

      Refused

      Application Ref; 20/1677/RES. Erection of 12 dwellings and associated works at Plot Opposite The Post Office, Beulah for M & J Evans, Hafod-y-garreg

  8. Correspondence

    • Celebrating Powys Local NHS Heroes

    • Appointment to Powys CC Sub-Committee (2 nominations received)

    • Community Governor Irfon Valley School

  9. Date of next meeting

  10. Any other business

Agenda - 24 February 2023

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TREFLYS COMMUNITY COUNCIL

Chairman: Hugh James
Tel:  01591 620289

Clerk: Megan Price
Brongarth
Llanafanfawr
Builth Wells
LD2 3PH
Tel:  01591 620640 / 07980 154686

24 February 2023

A meeting of Treflys Community Council will be held in Beulah Reading Room on Tuesday 07 March 2023 at 7.30pm. 

Megan Price (Clerk)

AGENDA

  1. Receive apologies

  2. Receive declarations of interest

  3. Approve minutes of previous meeting held on 06 December 2022

  4. Matters arising

    • Broadband update

    • Defibrillator

  5. Finance: 07 December 2022 -24 February 2023

    • Current Account

      • Receipts

        Precept: 1333.00

      • Expenditure

        Builth Wells Community Support (Donation): 200.00                         

        Powys County Council (Election Costs): 541.83             

      • Balance in bank                                       

        Current Account: 9218.97

        Reserve Account: 1888.85

  6. Budget monitoring

  7. Plannings

    • Approved prior to meeting

      • Application Ref: 22/2045/HH. Renovation and extension at 2 Birchfield Garth or Mr John Price, Smithfield Joinery.

      • Application Ref; 23/0045/HH 

        • Installation of a free-standing Monobloc air source heat pump at 3 Ashfield, Garth for 

        • Mr Adam Stevenson, Broad oak Properties Stoke-on- trent.

  8. Correspondence

    1. Membership Renewal for One Voice Wales 

    2. Letter of thanks-Builth Wells Community Support

    3. Climate and Nature Forum Survey

    4. Democratic Engagement Grant

    5. Town Council grant allocation

  9. Date of AGM and next meeting 

  10. Any other business

Agenda - 06 September 2022

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TREFLYS COMMUNITY COUNCIL

Chairman: Hugh James
Tel:  01591 620289

Clerk: Megan Price
Brongarth
Llanafanfawr
Builth Wells
LD2 3PH

Tel:  01591 620640/07980 154686

06 September 2022

A meeting of Treflys Community Council will be held in Beulah Reading Room on Tuesday 20 September 2022 at 7.30pm. 

Megan Price (Clerk)


AGENDA 

1 Receive apologies

2 Receive declarations of interest

3 Approve minutes of previous meeting held on 13 July 2022

4 Matters arising

  1. Village Pump

  2. Broadband

  3. Pheasant problem

  4. Governor Vacancy Irfon Valley School

5 Finance: 14 July-06 September 2022  

Expenditure

Zurich Municipal                                         257.60                                                      

Receipts

Precept                                                       1333.00

Balance in Bank                 

Current Account                             9302.80

Reserve Account                            1885.25

6 Budget monitoring

7 Plannings

Application Ref: 22/1255/HH (Resubmission of 22/0016/HH) Single storey extensions to side and front elevations at Lloftybardd, Abergwesyn for W and N Davies.

Application Ref; 22/1224/HH Proposed two-storey side extension at Llwynhowell ,Garth for R and E James

8 Correspondence (if any)

9 Date of next meeting

TREFLYS COMMUNITY COUNCIL - AGENDA JULY 2022

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  1. Receive apologies

  2. Confirm appointment of co-opted members

  3. Co-opted members complete declaration of acceptance and Register of Members Interests

  4. Receive declarations of interest to items on the agenda

  5. Approve minutes of the meeting held 17 May 2022

  6. Matters arising

    1. Condition of pump

    2. Broadband update

    3. Pheasant destruction at Melin y Cwm

  7. Finance; 18 May - 30 June 2022

  8. Budget monitoring

  9. Request for financial assistance

    1. Llanwrtyd Community Support

  10. Planning (Approved prior to meeting)

    1. Application Ref; 22/0647/HH

    2. Creation of a driveway (retrospective) at Caru Nyth, Garth for Mrs Melanie Jones

  11. Planning as posted on Powys Community Council Website - Refused

    1. Application Ref; 22/0390/HH Internal altercation and rear extension at Cae Bedw, Garth

  12. Appoint one of 4 candidates to Powys County Council Standards Community sub-Committee

    1. Candidates:
      Karen Ann Coldrick Llangammarch Wells
      Ann Jeremiah Crickhowell
      Hugh Pattrick Ystradfellte
      Nigel Thomas Price Llanwrtyd Wells

  13. Correspondence

    1. Letter of thanks from Kids Cancer Charity

  14. Date of next meeting


Current account

Expenditure

Mrs D Samuel (Internal Audit): 20.00

Wales Air Ambulance (Donation): 30.00

Kids Cancer Charity (Donation): 30.00

Beulah and District Show (Donation): 30.00

One Voice Wales (Membership): 85.00

Balance in bank

Current account: 8226.74

Business Reserve Account: 1884.80

AGM Minutes - May 2022

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The annual general meeting of Treflys community council took place on Tuesday 17th May 2022 at Beulah Reading Room.

Councillors present: MESSRS. Hugh James, Tom Evans, Estyn. James and Sam Pavell and Mrs Freda James (re-elected) and new member MR Allan Taylor Also Col. I Van Roes and c.c. Peter James.

APPOINTMENT OF officers FOR ENSUING YEAR

CHAIRMAN - Mr Hugh James (re-appointed). The proposal being moved by Mr. Tom Evans seconded by mes Freda James.

VICE-CHAIRMAN - Mr Tom Evans (re-appointed). The proposal being moved by Mrs Freda James, seconded by Mr. Allan Taylor.

The meeting continued with Mr Hugh James presiding.

Declaration of acceptance

Declaration of Acceptance of office were completed and signed by the proper offices.

Co-option

A notice that the community council intends to co-op two members to fill the vacancies that exist in the Garth ward is displayed on the notice board in Garth. Deadline to receive expressions of interest 03 June 2002 -

NOTICE OF THANKS

Col. T. I Van Rees made reference to the community councillors for their invaluable support and assistance received during the 41 years in which he had served the area as county councillor.

MR Hugh James expressed thanks on behalf of the community council which was seconded by Mr Tom Evans.

MINUTES OF AGM HELD ON 24 JUNE 2021

Minutes of AGM held on 24 June 2021 which had previously been displayed on the website and notice board and circulated to members were confirmed as an accurate record by MR Tom Evans, seconded by MR Estyn James and signed by the Chairman.

There were no matters

STATEMENT OF AccoUNTS AND GOVERNANCE STATEMENT FOR YEAR ENDING 31st March 2022

The statement of accounts, annual governance statement and balance sheet for year ending 31st March 2022, which had been internally audited by MRS Diana Samuel received approval by MRS Freda James seconded by MR Tom Evans and were Signed by the Chairman.

REGISTER OF MEMBERS INTERESTS

Members present completed their register of members interests which are required to declare under "Councillors" Code of Conduct. Signed appropriately and counter signed by the proper officer.

COUNCILLORS ALLOWANCE FOR YEAR 2021/22

Members agreed to opt out of the £150.00 allowance.
Notice will be forwarded to the Independent remuneration panel for Wales. Copy will be displayed on the website and notice boards.

REVIEW CLERK'S STIPEND FOR 2022/23

Stipend £1,200.00, Fixed travel allowance £200.00 plus reimbursement of other expenses incurred.
The proposal being moved by MRS Freda James, seconded by MR Tom Evans and accepted by the Clerk.

No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 8.15pm.

Meeting Minutes - May 2022

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A meeting of Treflys community bounced was held at Beulah Reading Room on Tuesday 17 may 2022.

Councillors present: MESSRS Tom Evans, Hugh James, Ian Powell Estyn James and Allan Taylor and MRS Freda James. Also c.c. Peter James and Col. I Van-Rees. MR Hugh James (chairman) presided.

DECLARATIONS OF PERSONAL INTEREST

There were declarations of personal interest recorded

MINUTES OF PREVIOUS MEETING HELD ON 03 MARCH 2022

These had been previously circulated to members and displayed on the website and notice boards, confirmed as an accurate record by MR Ian Pavell seconded by MR. Tom Evans and. signed by the Chairman.

MATTERS ARISING

a) GLASTIR WOODLAND CREATION - No further response received from Bronwin & Abbey.

b) CONDITION OF PUMP - MR Hugh James to contact MRS Val Laveridge include agenda for next meeting.

c) PLATINUM JUBILEE - The YFC carried out a tree planting ceremony in the play area attended by c.c Peter James and members of the community council.

d) BROADBAND - MR Hugh James stated a Zoom meeting took place on 27th April with a positive result. Next Zoom meeting arranged for 25th May 2022.

PLANNING RECEIVED APPROVAL AS POSTED ON POWYS COUNTY COUNCIL'S WEBSITE
Application Ref 22/0316 / FUL. Erection of a general purpose building for fodder storage at Caran, Beulah.

PLANNING CURRENT

Application Ref. 22/63901HH. Grid Ref E: 295563 N: 249668
Proposed internal alterations and real extension at Cae Bedw Garth, LDH HAT for MRITH 9.

FINANCE 04 MARCH - 17 MAY 2022

CURRENT ACCOUNT:
RECEIPTS
Precept: 1333.34

EXPENDITURE:
Llanwrtyd Town Council (contribution to Library): 50.00
HMRC: 80.00
Clack's Stipend (01 January - 31 March 2022): 320.00
Beulah Platinum Jubilee Celebration: 250.00
Garth Platinum Jubilee Celebration : 250.00

BALANCE IN BANK
Current Account: 8421.74
Business Reserve Account: 1884.80

Budget monitory approved

This report was received by MR Estyn James seconded by MR Jan Pavell.

ONE VOICE WALES

Agreed to renew membership for 2022/23. Renewal fee £85.00.
Approved by MRS Freda James seconded by MR Allan Taylor.

REQUESTS FOR FINANCIAL ASSISTANCE

a) Wales au ambulance
b) Kids Cancer Charity
c) Beulah and District Show
On the proposition of MR Tom Evans seconded by MR Estyn James agreed to forward £30.00 to each of these organisations.

DATE BE NEXT MEETING

Wednesday 13th July 2022 7.30pm. Beulah Reading Room.

C.C. Peter James stated he had received concern from MRS Dorothy Billam, Melin-y-cum regarding destruction caused by pheasants

No further business was transacted. The Chairman thanked everyone for attendance and declared the meeting closed at 9.10pm.

Treflys Community Council Annual Return for year ended 31st March 2021

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Publication of audited accounts for the year ended 31 March 2021

Regulation 15(5) of the Accounts and Audit (Wales) Regulations 2014 (as amended) requires that by 30 September 2021, Treflys Community Council publish its accounting statements for the year ended 31 March 2021 together with any certificate, opinion or report issued, given or made by the Auditor General.

The accounting statements in the form of an annual return have been published on the Council’s website. However, the accounts are published before the conclusion of the audit. Due to the impact of COVID-19, the Auditor General has not yet issued an audit opinion.